Real Estate Office Assistant

Company: Melissa Greer Inc
Location: Jamestown
Posted on: May 21, 2025

Job Description:

We're hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You'll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!

Responsibilities:

--- Ensure each transaction complies with legalities and any tax withholdings are complete
--- Arrange for open houses and other community events to locally spread brand awareness
--- Track important dates and time limits for transactions and notify relevant stakeholders as needed
--- Schedule necessary appointments with all parties, including open houses and the final walkthrough
--- Compete with others in the real estate industry by producing high-quality print and digital marketing materials
--- Staging Support: Collaborate with the Realtor to prepare properties for showings, including staging homes to highlight their best features and appeal to potential buyers.
--- Administrative Support: Manage the Realtor's calendar and schedule when necessary; perform data input and status reporting.
--- Transaction Coordination: Assist from contract to closing by coordinating details, scheduling appointments, and managing client communication.
--- Database Management: Set up and update databases, including client and sphere of influence contacts.
--- Customer Service: Provide exceptional service to clients, the Realtor, and third parties, ensuring a seamless experience throughout the staging and selling process.
--- General Support: Monitor time-sensitive requests and complete tasks assigned by the Realtor.
--- Respond to Customer Needs: Address customer needs with urgency and attentiveness.

Qualifications:

--- Background in real estate is required for this position
--- Must have high school diploma or GED
--- Available evenings and weekends
--- Excellent written and verbal communication skills
--- Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
Skills:
--- Proficiency in Microsoft Office and advanced computer skills.
--- Strong interpersonal and organizational abilities.
--- Attention to detail, time management, and flexibility are essential.
--- Ability to work independently under pressure.

License:
--- A valid NC Realtor license and recent real estate experience are mandatory.

Additional Requirements:
--- A valid Real Estate License is required for this job.
--- Excellent written and verbal communication skills.
--- Flexible working schedule to accommodate clients on nights and weekends.
--- Previous experience in the real estate industry.

About Company:
We are a high-level real estate business focused on providing high-level service to clients. We maintain positive attitudes and passion for our real estate business while growing and maintaining it, aiming to provide a good quality of life for all. We are heart-based and care for our clients; excellent service defines our goal.

Expectations:

Must maintain a professional demeanor, reliable attendance, strong attention to detail, and a commitment to deadlines. Exceptional follow-up and willingness to handle occasional evening and weekend responsibilities are crucial.

This role offers a unique blend of staging expertise, administrative support, and real estate involvement, making it an ideal opportunity for a licensed professional eager to grow in a dynamic environment. If this aligns with your career aspirations, we encourage you to apply and take the next step in your journey!

Keywords: Melissa Greer Inc, Huntersville , Real Estate Office Assistant, Administration, Clerical , Jamestown, North Carolina